MINUTES - PAST MEETINGS

13 May 2004, RL Dolby, Stirling

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Present: Susan Begg, Jane Camp, Marie Carey, James Cassidy, Jane Christie, Fiona Cook (Chairperson), Alison Howley, Kevin Hurst, Joyce Jeffray, Kate Lambie, Karen Percival, Ann Rae, Caroline Scott, Karen Spiers, Joyce Surfleet, Elaine Traynor

Apologies received from: Brenda Howie, Irene Lavery, Edna Mary Watson, Susan Alexander, Kate Danskin, Evlyn Ryan, Chris Rodden, Madge Balfour, Chris Hoy, Liz Adamson, Penny Bond, Linda Sinclair, Charlie Sinclair, Tracey Smith, Aileen Ross, Fiona Minto, Paul Ingram, Ansley McGibbon, , Irene Lavery, Chris Rodden, Chrstine Hoy, Kate Dnaskin, Penny Bon, Elaine Traynor, Caroline Scott, Helen Skinner

Fiona welcomed everyone to the meeting at RL Dolby, Stirling - especially to new members.

Minutes from previous AGM dated 13 May 2003:
These were agreed to a true and accurate reflection.

Report from Chairperson
Fiona gave an overview relating to the annual report (2003-04). Report available on the website.

Treasurer's Report
James has now assumed full Treasurer's role. Kate has been able to complete all outstanding finance relating to the conference. Balance £3,771.22 at 10 March 2004. We are a non-profit making organisation without any costs to members. Website costs have increased. Invoices pending for venues for Action Learning sets and AGM. Books have been audited by Southern General Finance Department. James has support from his Division to audit books in future. Kate has offered to provide support to James which is much appreciated.

Secretary's Report
Caroline talked through the Secretary's Report (available on the website).

All reports were approved

Conference Group
Karen Percival tabled a draft programme from Conference Group. Dewar's Conference Centre Perth entitled "Carpe Diem (Seize the Day) 5 November 2004. Brendan McCormack is unavailable for the conference. The group made suggestions for other to speakers/workshops. Cost £45 non-refundable per delegate (no reduction for members). Gannochy suite and breakout room reasonable cost £160. Catering still to be arranged.

Wide dissemination required eg membership, DNSs, PDPs etc. Congratulations to the conference group on excellent progress.

Evidencing Practice
Jane Christie gave an overview of the group's work around person centred care. They have used national documents to generate key themes which patients and public may regard as good care. Draft tool will be sent to PPDNF for August meeting.

HEI/Information document
Fiona discussed the work in progress to develop presentation and teaching plan which could be delivered to third year students in HEI's. PPDNF members could deliver this session where they have links with HEI's..

Office Bearers
PPDNF members had been invited via email to nominate other office bearers for 2004-2005 - no nominations received. All office bearers are current and will stand for a further year. AGM 2005: Treasurer and Secretary are due for re-election. Chair Fiona Cox. Vice-Chair Irene Lavery. Treasurer James Cassidy. Joint Secretary Ann Rae and Caroline Scott.

Priorities for 2004

Three groups discussed priorities. Two main areas for 2004/2005.

1 Facilitation Toolbox Resources (Caroline Scott, Kevin Hurst, Joyce Jeffray). Anyone else interested should contact Caroline Scott.

2 Process of writing a practice development strategy (Ann Rae, Fiona Cook, Susan Beg). Anyone else interested should contact Ann Rae.

Other areas for discussion in 2004/2005 not necessarily separate work groups

Building on Evidencing Practice work
Implementing change - communicating effective change e.g. through case studies
Evaluate action learning sets
Evaluate impact on practice of PPDNF tools
Effectiveness of practice development - matching competencies
Agenda for change - impact on PDF role.

PPDNF will ensure NHS QIS (PDU) are aware of our priorities for 2004/2005. There may be potential to work collaboratively with PDU on the process for writing a strategy for practice development. To be discussed (action Ann Rae).

PPDNF:UNI or MULTDISCIPLINARY

General feeling was that we should work towards A multi-disciplinary Forum. June Wyllie (AHP in QIS) to be asked to speak at our next meeting about challenges and drivers. (action Caroline Scott) Group happy for committee to consider what this would mean to PPDNF.

PPDNF Meeting

Minutes from 11th Feb accepted.

Website

Jen Ross who manages our website gave a useful presentation. Jen discussed the background to the website. She has been involved since Sept 2001 and site launched - Feb 2002. Changes in July 2003.

New sections

Will add "newest on site" - for people who are returning regularly to the site. All Minutes since January 2002 available. Conference section accessed frequently . Project work - with feedback forms added.

Potential Links

Jen suggested anyone who has suggestions for links to other sites to let Ann/Caroline know.

One or two problems with putting info onto site - Jen will investigate.

Statistics

Software package provides wide-ranging stats.

Length of time on line - where people come from, numbers of visits etc.

Marie suggested finding out which professional group people accessing the site are from. Jen will look to best way of providing this information

Discussion Room

Would need a moderator to keep discussion going. Better to hold off until there is time available to take forward,

Search Facility

Potential for adding to site

Conference

All presentations and information on the website assists with dissemination

Mailing list

Add "tick box" to join mailing list on joining forms. Suggest that the full database go onto mailing list by end June, unless requested otherwise. Secretary to ask with minutes. Needs to be clear regarding difference between mailing list and database. Seek group member who is interested in managing mailing list for a three month trial.

Fiona thanked Jen for her time and agreed with the group that the website is excellent.

Development Practice Methods

Caroline fed back her report from the last DPN meeting. Attached.

DPN Conference on 10/11 November in Nottingham - call for abstracts - Fiona would like PPDNF to be represented and highlight the work going on in Scotland and Access information on line www.dpnetwork.org.uk by 20 August.

Topic Areas

Using practice developments to influence decision making
Creative approaches to evaluation and knowledge generation
Facilitator and change agent roles
Innovation in learning through practice development.

NHS QIS Meeting

Fiona attended a meeting with NHS QIS to discuss moving NHS PDU forward. Facilitated by Debbie Tolson. Issues such as operationalising practice development was discussed.

RCN Practice Development School

Feedback report

Took place with 8 facilitators plus 24 participants (3 at this AGM). Residential course Monday - Friday at Beardmore Conference Centre Morning session : theories of practice development, afternoon action learning. Report being written which could be posted on the PPDNF website.

Kate described the value of using Mezirows reflective tool and having action learning exposure. Great week, particularly if residential 'good stuff went on after hours!!!' . Elaine enjoyed the week and found action learning very interesting. The week helped to tap into her new found creativity. Kevin recommended the course to anyone interested in PD and agreed with others of the value of the school.

Action Learning Sets

"Change starts with you -Action learning can harness the learning from seeing things from different perspectives"

Still room for PPDNF members to join but must be committed to he majority of the dates. Let Ann know if you are interested.

Action Learning Set Details
10am - 3pm
10th June RL Dolby Stirling
5th August RL Dolby Stirling
13th September venue tbc
28th Oct venue tbc
2nd Dec venue tbc

AOCB

No further business.

Fiona thanked RL Dolby for the facilities and everyone for attending and making meeting so beneficial.

Date of next PPDNF meetings

19 August 2004 - 11am-3pm, West Wing Hall State Hospital, Carstairs.

Please let David Langton know if you will be attending for catering. David.Langton@tsh.scot.nhs.uk

Following meetings

25 November - 11am - 3pm Kevin has organised a venue at Perth Royal Infirmary.
10 February 2005 -11am - 3pm possibly NHS24 - Susan will enquire of possibility
12 May -11am - 3pm Formal venue for AGM to be organised.

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This page last updated 30 August 2004

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